Join the IR Society Executive
We boast a team with diversity of skills and experience, and are constantly looking for fresh talent. If you are an undergraduate at the University of Toronto, and would like experience organizing academic events, conferences and workshops, consider joining the International Relations Society executive.
ANNUAL GENERAL MEETING AND SPRING ELECTIONS 2013
Friday April 5th , 2-3 PM
The Rigby Room, St. Hilda’s, Trinity College
Those who intend to run should come with a brief statement prepared. Each candidate will be given 2 minutes to speak, and will subsequently answer questions from the voters present. Nominations will be made on the spot.
We will be electing the following positions:
The Co-Presidents shall be elected during the spring elections for the upcoming academic year and must run for re-election in order to serve a second year. In order to run for the position of co-president, candidates must each have served on the Executive for a minimum of one year.
The Co-Presidents shall:
- Be ultimately responsible for all actions of the Society and its overall direction
- Ensure compliance with the constitution of the Society
- Chair meetings of the executive
- Coordinate the selection of appointed members of the executive and officiate at spring and autumn elections
- Be the liaison with the International Relations Programme, Trinity College Meeting, University of Toronto Students’ Union, U of T Office of Student Life, and the Arts and Science Students’ Union
- Attend all required Council Meetings of the Arts and Science Students’ Union
The Vice-President of Finance shall:
- Apply for funding from various sources for the Society
- Attend all required Council Meetings of the Arts and Science Student Union
- Maintain the financial records of the club
- Serve as Signing Officer on the club’s bank account
- Assist with the speaking, informational, and social events hosted by the IR Society
Vice-President Administration (1):
The Vice-President of Administration shall be elected during the spring elections for the upcoming academic year and must run for re-election in order to serve a second year.
The Vice-President of Administration shall:
- Help coordinate the logistics of the annual conference
- Maintain archives for the Society, including event logs, and semester-end reports
- Prepare and distribute the agenda at executive meetings
- Take minutes at executive meetings
- Administer the Society’s general email account, and the event RSVP account
- Prepare duty rosters and task lists for events and their preparation
The Vice-President of Communications shall be elected during the spring elections for the upcoming academic year and must run for re-election in order to serve a second year.
The Vice-President of Communications shall:
- Maintain an email list with members and interested individuals
- Email event lists for the IR Society and other IR-related events to the list
- Create posters, pamphlets, and any other printed material for the Society
- Maintain the Society’s presence on online social networking sites
- Oversee a committee of academic-year-representatives to aid in promotions and recruitment by means of in-class announcements and course emails
- Direct the Society’s Webmaster in the maintenance of the IR Society’s website
Vice-President Mentorship (1):
The Vice-President of Mentorship shall be elected during the spring elections for the upcoming academic year and must run for re-election in order to serve a second year.
** Due to the nature of this position and the responsibilities it entails, candidates must be enrolled as either a major or specialist in the international relations program in order to apply.
The Vice-President of Mentorship shall fulfill the following:
- provide academic support to students in the form of academic workshops, peer-mentorship, and student socials; and
- expand the future career potential for students by developing networks between students and professionals, and to inform students of post-undergraduate possibilities.
Initiatives shall include, but are not limited to, the following:
- Overseeing the club’s activities at U of T recruitment events such as Fall Campus Day and March Break recruitment day
- Organizing a presence for the club at Frosh Week events (including UTSU, Trinity, and other colleges)
- Co-ordinating with the Vice-President of Communications to prepare promotional material for club fairs
- Organizing a Social at the end of each semester
- Developing peer-mentoring initiatives
- Organizing academic workshops (including travel abroad and test preparation sessions) and compile a test bank for International Relations courses
- Organizing career information sessions
- Organizing graduate and professional school information sessions
- Organizing workshops for graduate school applications and job interviews
- Coordinating with other similar groups at the University of Toronto
CALL FOR APPLICATIONS
We are now accepting applications for the following position: Academic Programming Coordinator (1) and Multimedia Coordinator (1).
The Academic Programming Coordinator shall be appointed by the elected members of the Executive in the April preceding the year for which they are to serve.
The Academic Programming Coordinator shall develop initiatives that advance the objective of enriching independent studies by hosting educative events. Initiatives shall include, but are not limited to, the following:
- In consultation with the executive, compile a list of potential event topics and themes for the year’s programming
- In consultation with the executive, compile a list and actively recruit leading academics, policy makers, and practitioners to speak at events hosted by the Society
- Develop possible conference topics and co-ordinate with other members of the Executive to organize the conference
- Liaise with other relevant campus clubs to co-sponsor and co-ordinate events
- Liaise with organizations outside of the University of Toronto to co-ordinate and promote events of interest to IR Society members
- Co-ordinate with Faculties and Departments relevant to the IR Programme on events of interest to IR Society members
The Multimedia Coordinator shall be appointed by the elected members of the Executive in the April preceding the year for which they are to serve.
The Multimedia Coordinator shall be appointed by the elected members of the Executive in the April preceding the year for which they are to serve. It is recommended that they have web design and media experience.
The Multimedia Coordinator shall be responsible for maintaining the website and documenting events through photos, video, and voice recordings.
Applicants are asked to submit for consideration a one-page statement of interest as well as a concise curriculum vitae listing all relevant qualifications. Applications will be assessed as they are received. Please submit your application electronically to firstname.lastname@example.org – applications must be submitted before Monday, April 8 at 11:59 PM.